What Makes Policy Management So Difficult?
The job of a Policy Manager is not an easy one. We hear a lot from people who have to manage company policies, policy review, and the policy training process. They share their challenges as they look for a better way to manage their responsibilities. Some of the challenges brought forward included:
How can we get our policy manual in front of only employees? When we only had a few employees this was easy. Now I can't get them in the same room at the same time very often. I could put the policy on our web site but then everyone can see it.
How can we track that each employee has been trained? I have tried a paper checklist. Then we used a spreadsheet which was fine for one year but not so good from year to year and with our turnover it is even more complicated.
Is there a way we can get a digital signature from each employee? It's a big deal that people have read and understand our policies. If we did this online I want the same level of seriousness that they need to agree, follow, and adhere to our policies.
Our policies are changing all the time, how can we keep them up to date? This was a problem, even when we were using paper. We would just print it and find a mistake or have to change it. It's important to have one master version and know which version employees have agreed to.
Does an online training system make policy management easier?
An online training system addresses all of these common concerns.
Policies are easily emailed to all employees so there is no need to gather them all in one location or to put your policies up on a public website.
All employees training progress is tracked easily making monitoring a breeze.
Digital signatures and/or certificates are taken and kept online for easy access and compliance assurance.
Digital policies are easily updated with an editable master version to correct and update policies as needed. This creates the perfect online policy repository for simple online policy management.
Using an online policy management system you can overcome each of these challenges. We've done it for others and we can do it for you. To see more common challenges and questions see our FAQ